PRS Database: a plain-English guide for landlords
What the Renters' Rights Act 2025 database asks of landlords, when your region starts, and which documents to have ready.
What it is
A national register of private landlords and their let properties in England, introduced by the Renters' Rights Act 2025. Registration is mandatory and carries a fee. Official source: Renters' Rights Act 2025 (legislation.gov.uk) Official source: Private Rented Sector Database Regulations 2026, draft (legislation.gov.uk) Official source: GOV.UK: Stronger protections and greater confidence for renters (register your rental property rollout)
Sources: GOV.UK: Stronger protections and greater confidence for renters (rollout from 15 Dec 2026) · All regulations & official sources
What each property entry needs
- Gas safety record and issue date (if there is gas)
- EICR and its expiry date
- Energy performance information
- Tenancy details and rent; for existing lets, due within 28 days of the entry
Sources: The Private Rented Sector Database Regulations 2026 (draft, legislation.gov.uk) · All regulations & official sources
Regional dates
| Region | Required from | Deadline |
|---|---|---|
| West Midlands (incl. Herefordshire, Worcestershire) | 15 Dec 2026 | 14 Mar 2027 |
| East of England | 15 Jan 2027 | 14 Apr 2027 |
| East Midlands | 15 Feb 2027 | 14 May 2027 |
| South East | 15 Mar 2027 | 14 Jun 2027 |
| Yorkshire and the Humber | 15 Apr 2027 | 14 Jul 2027 |
| North West | 15 May 2027 | 14 Aug 2027 |
| North East | 15 Jun 2027 | 14 Sep 2027 |
| London | 15 Jul 2027 | 14 Oct 2027 |
| South West (incl. Gloucestershire) | 15 Aug 2027 | 14 Nov 2027 |
Sources: LLCR: PRS Database regional dates and £65 fee (secondary source); LetCompliance: West Midlands PRS deadline (secondary source); Kamma: PRS Database in the South West (secondary source) · All regulations & official sources
How we help
How you stay in control includes a PRS Database readiness checklist for every property, mapped to the list above. LetSafe Care includes upload support.
Questions
When can I register?
GOV.UK says the Register your rental property service opens on 15 December 2026, starting in the West Midlands, then other regions over 12 months. Each region gets three months to sign up, and all landlords actively letting must be registered by 14 November 2027.Official source: GOV.UK: Stronger protections and greater confidence for renters (register your rental property rollout)
Is my deadline based on where I live?
No. It follows the property's location.
How much does it cost?
The draft regulations say a fee must be paid before a dwelling entry is made, but the official pages we checked do not yet state the amount. Secondary guidance reports £65 per property per year. Treat it as provisional until GOV.UK confirms it.Official source: Private Rented Sector Database Regulations 2026, draft (legislation.gov.uk)